Effective March 20, 2023

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.  PLEASE REVIEW IT CAREFULLY.

Your health information is private, and no one without a legitimate need to know may have access to it. The Doctor’s Edit (“Practice”) is required by law to maintain the privacy of your health information and to provide you with a notice of its legal duties and privacy practices. In the unlikely event that your health information becomes unsecured, Practice will provide you with prompt notification.

Practice will not use or disclose your health information except as described in this Notice of Privacy Practices (“Notice”). This Notice applies to all of the medical records generated during your treatment at Practice.

EXAMPLES OF DISCLOSURE FOR TREATMENT, PAYMENT AND HEALTH OPERATIONS

The following categories describe the ways that Practice may use and disclose your health information:

Treatment: Practice will use your health information in the provision and coordination of your healthcare. We may disclose all or any portion of your medical record information to your physician, consulting physician(s), nurses and other healthcare providers who have a legitimate need for such information in the care and continued treatment of the patient. For example, a healthcare provider treating you for an injury can ask another healthcare provider about your overall health condition.

Prior Authorizations: Practice may release medical information about you for the purposes of obtaining prior authorization approval by a health insurance company to cover a prescription or imaging test. Only necessary related medical information will be released to support why the prior authorization should be approved.

Payment: Practice may release medical information about you for the purposes of determining coverage, billing, claims management, medical data processing and reimbursement. The information may be released to an insurance company, third-party payor or other entity (or their authorized representatives) involved in the payment of your medical bill and may include copies or excerpts of your medical record that are necessary for payment of your account.

Routine Healthcare Operations: Practice may use and disclose your medical information during routine healthcare operations to run our practice, improve your care, and contact you when necessary. For example, we can use your health information to manage your treatment and services.

Regulatory Agencies: Practice may disclose your medical information to public health or legal authorities charged with preventing or controlling disease, injury, or disability. For example, billing practices may be audited by the State Auditor and records are subject to review by the Secretary of Health and Human Services and his/her authorized representatives.

Military Veterans: Practice may disclose your medical information as required by military command authorities if you are a member of the armed forces.

Inmates: If you are an inmate of a correctional institution or under the custody of a law enforcement officer, Practice may release your medical information to the correctional institution or law enforcement official.

Organ and Tissue Donation Requests: Medical information can be shared with organ procurement organizations.

Medical Examiner or Funeral Director: Medical information can be shared with a coroner, medical examiner, or funeral director when an individual dies. 

Required by Law: Practice will disclose medical information about you when required to do so by law, for example, responding to lawsuits and legal actions.

Other Uses: Any other uses and disclosures will be made only with your written authorization. 

PATIENT INFORMATION RIGHTS

Although all records concerning your treatment obtained at Practice are the property of Practice, you have the following rights concerning your medical information:

Right to Confidential Communications: You have the right to receive confidential communications of your medical information by alternative means or at alternative locations. For example, you may request that Practice contact you only at work or by mail.

Right to Inspect and Copy: You have the right to inspect and copy your medical information. 

Right to Amend: You have the right to amend your medical information. Any request for amendment should be submitted to Practice in writing, stating a reason in support of the amendment. 

Right to an Accounting: You have the right to obtain an accounting of the disclosures of your medical information made during the preceding six (6) year period.

Right to Request Restrictions: You have the right to request restrictions on certain uses and disclosures of your medical information.  Practice is not required to honor your request except where: (i) the disclosure is for the purpose of carrying out payment or healthcare operations and is not otherwise required by law, and (ii) the medical information pertains solely to a healthcare item or service for which you, or person other than the health plan on your behalf, has paid Practice in full.

Right to Receive a Paper Copy: You have the right to receive a paper copy of this Notice. 

Right to Receive Electronic Copies: You have the right to receive electronic copies of your medical information.  

Right to Choose Someone to Act For You: If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information. 

Right to Revoke Authorization: You have the right to revoke your authorization to use or disclose your medical information, except to the extent that action has already been taken in reliance on your authorization. A request to exercise any of these rights must be submitted, in writing, to Practice at 9620 Las Vegas Blvd S, STE 4, #568, Las Vegas, NV 89123, or by emailing Practice at hello@doctorsedit.com. 

STATE LAWS MORE RESTRICTIVE THAN HIPAA

This document complies with federal privacy law. Some states or other jurisdictions impose additional obligations or limitations surrounding patient privacy. The following is a list of states that are either relevant now to this practice or to the future of this practice and examples of their laws that are more restrictive than HIPAA: 

• California: CA Health & Safety Code §123110: Physicians and hospitals must permit inspection of a medical record within 5 working days from the request.  Providers must ensure that a copy of medical record is transmitted to the patient within 15 days from when the request was made.

• Nevada: Nev. Rev. Stat. § 629.061: Health care providers must permit a patient to examine his or her health care records within 5 working days of receiving a request, unless the records are located outside Nevada, in which case within 10 working days of receiving a request. Copies of such records must be made available upon request.

• New York: N.Y. Pub. Health Law § 18: Health care providers must provide an individual with the opportunity to inspect his or her patient information within 10 days of a written request; a copy of such information must be provided within a "reasonable" time of a request.

• Texas: Tex. Health & Safety Code Ann. § 241.154: A hospital must make a patient's recorded health care information available to the patient no later than 15 business days after receiving a written authorization (see also 25 Tex. Admin. Code § 133.42). 22 Tex. Admin. Code § 165.2: A physician must provide a copy or a summary of a patient's medical and/or billing records within 15 business days after receiving a written release for the information (see also Tex. Occ. Code Ann. § 159.006). Tex. Health & Safety Code Ann. § 181.102: A provider using an electronic health records system must provide a person's record in electronic form, if the system is capable of doing so, within 15 business days after receiving a written request, unless the person agrees to accept the record in a different form.

• Colorado: 6 Colo. Code Regs. 1011-1:II-5.2 : Hospitals must provide discharged patients copies of their medical records within 10 days from the request. However, inpatients in a hospital must be provided the opportunity to inspect their records within 24 hours from the request based on the regulation.  C.R.S.A. § 25-1-802: Physicians must provide copies of patient medical records to patients within a reasonable time or 30 days (as further defined by the CO Board of Medical Examiners).

Please note that this list is not exhaustive. A full list of states found here: http://www.healthinfolaw.org/comparative-analysis/individual-access-medical-records-50-state-comparison. The Doctor’s Edit will comply with all applicable state and federal laws regarding the privacy and security of your medical information.

FOR MORE INFORMATION OR TO REPORT A PROBLEM

If you have questions and would like additional information, you may email hello@doctorsedit.com. If you believe your privacy rights have been violated, you may file a complaint with us by emailing hello@doctorsedit.com and with the U.S. Department of Health and Human Services Office for Civil Rights by calling 1-800-368-1019, visiting https://ocrportal.hhs.gov/ocr/smartscreen/main.jsf, emailing OCRComplaint@hhs.gov, or sending a letter to: 

Centralized Case Management Operations

U.S. Department of Health and Human Services

200 Independence Avenue, S.W.

Room 509F HHH Bldg.

Washington, D.C. 20201 

We will not retaliate against you for filing a complaint.

CHANGES TO THIS NOTICE

Practice will abide by the terms of the Notice currently in effect. Practice reserves the right to change the terms of its Notice and to make the new Notice provisions effective for all health information that it maintains.  An updated version of the Notice may be obtained at Practice.